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The Four S’s – Get Er Done

Start, Shred, Ship, Share

Want to know a framework to get your work off the ground?

Give the four S’s a shot

  • Start – Give yourself at least two minutes on the idea and get started with the work of turning it into a reality.
    • The first draft is important, and nothing else. Get to a fully formed “thing.”
    • Important – do not judge what you create at this point, judgment can kill it.
  • Shred – Once you got it to a draft, now allow your critics to show up.
    • First, deal with the most significant critic – yourself. Clean up what looks messy to you.
    • Talking to your self is easy, listening to yourself is hard.
    • After, send to your friends, ask for thoughts. Take whatever feedback comes seriously.
    • “If someone says something is wrong, they are right; if someone says what is wrong, they are probably wrong.” Don’t know who said this but it stuck.
    • Important – set reminders for yourself to do this, because, trust me, even though you love to critique yourself in your head, doing it in the real world is a whole other beast.
  • Ship – The moment of truth.
    • Get it out the door.
    • Don’t let the critic around too long that is a perfectionist trap.
    • Hit publish, send, upload w/e. It will never be perfect.
    • Important – Throw this on the calendar. Plan on shipping on the 15th? Put the ship date for the first. Share it wide. DO. NOT. MISS. IT.
  • Share – If a tree falls in a forest and no one hears it, does it make a sound?
    • No. It doesn’t. Not to our brains.
    • The work never  “speaks for itself” that is ego talking. Trust me; ego is loud.
    • Share it widely.
    • If it spreads, great, if it doesn’t, well “this might not work.
    • Important – Either way, it’s time for you to start again.

I am using my process to share my latest medium post. It’s on Marketing and Trust.

Take a look. Feel free to share with your friends if it makes sense.

Thank you.

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A Simple Matrix A Former President Used to Prioritize

This matrix helped him think things through

One of the biggest errors we make is not prioritizing work that comes in.

Usually, this happens because of the stress of the job.

We end up missing opportunity.

Because of this reality, we could use a tool that can help us see just enough to make our jobs easier.

Dwight D Eisenhower has just the tool to make it easier. This tool is called the Eisenhower Matrix.

The shorthand of it is a matrix that breaks your tasks into four groups:

  • Important and urgent – FIRE
  • Important and not urgent – growth
  • Not important and urgent – delegate
  • Not important and not urgent – trash

The next four days, I’ll talk about each one of these concepts in-depth and it’s importance.

After, I’ll have an exercise to draw the matrix.

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A Way To Make Sure No One “Finds Out” Anything

You don’t ever want someone to find out something

Surprises happen.

However, professionals find ways to minimize the surprise on their end.  The easiest way to do that is to communicate early and often.

When I take on projects, I use this, the “client discussion framework,”  to keep clients, customers and bosses engaged and aware.

How to use this

Go through it step by step. Each step requires some communication. Don’t move on to the next step until you’ve answered each question you see. Use that as your tripwire.

Framework

You keep your client in the loop with these six steps of the process.

Requirements

For a project to succeed, we must ask:

  • Who is this for?
  • What does success look like?
  • At what point do we stop/quit?
  • Are there any ways for these requirements to change?

Discussion

So now that we know what the requirements are, what can we do to make things “pop”:

  • What is the worldview of our customer?
  • What is the context for this project?
  • Do constraints exist? Should we add them?
  • How do we “wow” knowing our constraints?

Structure

How are we going to execute the plan now that we have now:

  • Is there a particular framework we use to get this done?
  • What is the team?
  • Who helps us get this done?
  • What is our check-in schedule? What do we need there?

Development

This is the work, where we test things and see:

  • What is our minimum viable product?
  • Do we have a test group of customers/stakeholders that we can show this to?

Confirmation

Let’s see if this is what we want:

  • Do we have the green light from stakeholders to put out the finished product
  • What changes would you like to see?
  • How much time do we have?What isn’t possible?

Production

Now that it’s finalized, time to ship:

  • When can we do a post-mortem?

This isn’t a perfect model; sometimes these questions spring more questions. That’s a good thing, the more you know, the fewer people have to find out.

And the last thing you want is people finding out.

Happy projects, everyone!

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DTDTD (Digest Think Do Think Digest) Framework

 

[bctt tweet=”DTDTD feeds itself with each iteration and its a great way to control a closed loop. “]

Human beings have a model based infrastructure for our impulses, because we have to. Our senses are “attacked” upwards of a trillion times a second by stimuli, and instantly, we take what is in front of us and apply everything to a framework discarding the things that don’t fit. That’s how we see the world. If we neglected to do this, we enter a state of sensory overload, and everything becomes noise.

So, you don’t get the picture, and if you thought you did, sorry to jolt you out of it, but realize that we all see the world a little differently based on the models we have in our heads. Yes, models, with an ‘s’.

The great thing about understanding that we have multiple frameworks is knowing that we constantly add and manipulate them. We edit and upgrade it all the time with our memories and what we learn.  Like computers, we update and install software.

I’d like to introduce a new one I have thought about for the last few weeks to the list of frameworks you use, and it is one that I found that has great implications to your work.

Introducing the DTDTD(Digest Think Do Think Digest) Framework, a tool to take on a new project that lets you get information, contextualize, execute, and then round-up feedback in a calendar, requirement driven way.

Note: It is critical that you outline and understand what your requirements are before beginning. This factors in because each round of DTDTD REQUIRES putting an end date down. If there is no requirements, DTDTD can trap the work in one of the steps because resistance has a wide berth, especially because there are no hard time limits based on the reading. 

 

  • Digest – Once you have the outline, time to digest everything. Start with trusted sources (classes,trusted blogs, your network, great books) and start pounding away at those resources. The key takeaway here is that you want to gather a ton of voices in your head. Write down the most helpful. Don’t think too much here, just go.
  • Think – Now you sit down and consider the resources you pulled in the first step. If something didn’t help you much, remember feel free to toss it out.  Write down the questions you have, and try to get specific answers. Remember, for specific answers, you need specific questions, so consider this a great primer on your question asking skills.  It’s also a great time to call in accountability partners, mentors, and get a checklist going.
  • Do – Time to execute. Follow the plan, make your mistakes, find out you missed some important things, cry a little in the corner – all the fun stuff in life. The important part here is to get to the end. Finishing here is far more important than anything else. You digest later, the important part is getting to the end of that checklist.
  • Think – After finishing that checklist,dance. Mission complete. Now it is time to digest what you just did. Don’t go seeking feedback from others just yet, spend this time focusing on the questions you had by doing the work.  Get a point of view on why you did the work.
  • Digest  –  Self reflection done? Time to go see what the world thinks. Go to your network, people you trust, and close advisers first. With those people, get the most critical feedback you can. Understand that great feedback works two ways, both sides have to trust each other. Just as much as it stings to hear negative things, trust that they want to help. Once you get the feedback, from them, consider the feedback from others and see if it matches. Sit with it for a while and try to understand it. This feeds into the next ‘cycle’ – if you want to digest for the next go around, the feedback along with the great resources help build a better something better.Remember, only constructive critical feedback matters here – discard anything hurtful.

DTDTD feeds itself with each iteration and its a great way to control a closed loop.

How this scales and how this affects your work is up to you. Big projects can go through 15 cycles of this before the outside world , and smaller ones have one, there is a lot of flexibility here.

Another important note: This is one framework. There are a ton more that the world have written about, remember you have plenty (even if you never studied frameworks). Do not force yourself to deal with one – recall that “to a hammer, all problems look like a nail”

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